How I Use Todoist As A Creative To Manage My Work And Get More Done

Michelle Mac
6 min readJul 25, 2022

Imagine having a system that allows you to find and focus on your most important tasks easily.

Everything is accounted for and you find it a pleasure ticking off tasks as you complete them.

That’s a reality for me now I’ve revamped the way I use Todoist.

Here’s my system:

Diving Into PARA

Before we dive into the nitty gritty I want to give you some background on how this current system came into being.

After many years of pushing away and not understanding PARA, I’ve finally embraced it in my digital life.

If you’re not familiar with it PARA stands for Projects, Areas, Resources, and Archives. It’s a popular organization framework developed by Tiago Forte.

I won’t drone on about it here but let’s just say now that I’m using PARA in my digital life it’s also started to influence how I organize and manage my tasks in Todoist.

What this means is you’ll see elements of PARA in this setup.

Let’s dive in.

Inbox

As soon as a new task comes to mind I add it to Todoist. All new tasks go straight into the Inbox for processing at a later point.

If you use Todoist for task management, do yourself a favor and set up the Quick Add Task keyboard shortcut.

I learned this tip from this video by Tiago Forte:

To do this go to your account > Advanced > Quick Add Task. Then set up a keyboard shortcut; in my case, I use Ctrl + Space.

When you hit this magic keyboard shortcut a quick add window appears.

This is so magical because you hit the shortcut, add your task, press return, and your…

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Michelle Mac

The *heavily edited* ramblings of a technical writer & frontend dev. I write about creativity, design, and productivity. Start here: https://heymichellemac.com/